Academics

Capstone Project Funding

Capstone Project Funding

Budget Proposal Submission

Funding is available for Capstone Teams at an amount of $300 per project. Your team must submit a Capstone Budget Request Form by Jan. 17, 2020, the end of the first full week of spring semester classes, to secure funding for your project. You may submit a budget for up to $300 and receive approval by Dec. 15. No requests over $300 will be honored until Jan. 17, after all proposals have been submitted. Your team may require more or less than $300. Budget approvals will be made on a case-by-case basis. Submit your budget proposal using the online form:

 Capstone Budget Request Form

Managing your team's budget

Please note that your team is required to manage its own budget. An account balance sheet is provided below to aid in tracking your balance:

► Budget Sheet

Purchasing items for your project 

The College require that Teams order from vendors in UGAMart (see Vendor List), the purchasing system for all of UGA, when possible. UGAMart allows purchasing from most major vendors. Requests for orders from UGAMart should be done using the Purchase Request Form below.

 If you must purchase from vendors that are not on UGAMart (e.g., Amazon), the College is happy to order these items for you and distribute them to you once they arrive.

To request that the College order items from UGAMart or from online vendors, submit a Purchase Request to labsupport@engr.uga.edu using the form below:

► Purchase Request Form

Please rename the form with your own information. When submitting requests to labsupport@engr.uga.edu, in the subject line, include your abbreviated project title or project number along with some descriptor of need (i.e. "order," "work space,", "tool request," “training”) along with the date. A support ticket number will be assigned.

Reimbursement

For items you obtain on your own or for travel expenses related to your Capstone Projects, the College is happy to reimburse you. If you are not employed at UGA, you must first register as a vendor using the following method:

CAPSTONE Reimbursements for Non-Student Workers

 In order for non-student workers to receive a reimbursement from UGA, you must register as a “supplier."  You will need to follow this link and complete the supplier registration process.  For assistance with completion of this form, please contact onesource@uga.edu or call 706-542-0202.

► Once you have been assigned a Vendor number / Supplier number, you will email one of the Administrative Support Personnel (breakdown below) and you must include the following in each email:

  • Your name and assigned vendor/supplier number
  • The Accounting Tag for the account to be charged for your reimbursement
  • CAPSTONE project name
  • Dollar amount of reimbursement request
  • Attached legible scan of all document(s) pertaining to the reimbursement, INCLUDING the receipt(s)

You must also need to fill out a Non-Employee Payment Form which must be signed by you and a faculty member.  Students must submit this form along with the other requested information to the appropriate person listed below.

► You will email the individual below in accordance with the first letter of your last name, providing ALL of the above information.

After registering, reimbursements for travel and non-travel are accomplished through UGA’s OneSource system. Please view to the tutorial below for instruction:

► Reimbursement using OneSource (pdf)

Account information will be provided upon confirmation of budget proposal acceptance.

Please note that reimbursement for online booking services such as VRBO, HomeAway, Airbnb etc, is NOT allowed.

You must purchase your own in-town items (i.e. from Lowe's, Michael's, Athens Steel, etc). In addition, the college is unable to pick up items from local vendors for you unless there is an extenuating circumstance, for example a truck is needed for pick up. The college will NOT order items on your proposal unless you make a separate request – your proposal is just that, a proposal – not a purchase request.